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Kurzbeschreibung

While distribution lists allow to send e-mail to ETH-internal addresses only, mailing lists make it possible to reach any email address, be it internal or not. Mailing lists may be moderated by the respective board members and edited by the OIVs. In VSETH, mailing lists are managed via Sympa.

Site map

Documentation for users

General

Mailing lists may be viewed at https://lists.[domain]/sympa, where [domain] must be replaced by the domain of the desired organisation. Thus, VCS for example may be found at https://lists.vcs.ethz.ch/sympa and Filmstelle at https://lists.filmstelle.ch/sympa. Log in via SWITCHaai (select SWITCHaai from the menu bar in the top right corner.)

An overview of all lists of the organisation is located at Search for Lists > Index of Lists. Navigating to [nethz Address] > My lists in the menu bar will display only one's subscribed or owned lists of the organisation.

Subscribing to mailing lists

Mailing list subscriptions may be handled in different ways:

newsletter: Internal and external users can subscribe to and unsubscribe from these mailing lists by themselves.
internalSympaManaged: The subscriptions of these mailing lists are managed by the organisation's OIV.
importFromFile: Subscriptions are synchronised from some specific file (which may be useful e.g for member lists).

Moderation

Moderation of mailing lists may be handled in one of two ways:

Moderated: All mails sent to this mailing list must be approved by a person with moderator authorisation. This usually includes the respective board members.
moderatedForNonSubscribers: In this model, only emails sent from addresses that are not on the list themselves need to be approved. Subscribers may send directly to the mailing list without verification.

If your desired application is not listed here, feel free to tell us about it via ticket to vseth-it-support@ethz.ch and we will do our best to find a solution.

FAQ

Here you will find the most important answers to frequently asked questions. If your question is not answered here, please send an e-mail to vseth-it-support@ethz.ch.

Make sure you have entered the link correctly. It is important to add '/sympa' to the end of the link (e.g. https://lists.vcs.ethz.ch/sympa). Is this omitted, you will be redirected to lists.vseth.ethz.ch where lists of specific organisations are not listed.

Make sure you have entered the link correctly. It is important to add '/sympa' to the end of the link (e.g. https://lists.vcs.ethz.ch/sympa). Is this omitted, you will be redirected to lists.vseth.ethz.ch.

Contact your OIV, they should be able to help you.

Documentation for OIV

Note

This section is only relevant for Organisational IT Managers (OIVs)

Managing subscriptions

As OIV, you have the task of managing the mailing lists of your organization. To add or remove subscribers, navigate to the desired mailing list in the menu bar under Search for Lists > Index of Lists. There you will find the list of subscribers at Administrative Options > View or Manage Subscribers.

Add: If there is only one email address to add, you can enter it in the Email address field under Add Subscribers. Before you click Add, you should check the Quiet box above it. To add multiple addresses, select Add subscribers > Multiple add. In the field that appears next, you can enter the addresses you want. There should be only one address per line. Before you click on Add subscribers, you should set the quiet checkmark.
Remove: To remove subscribers, scroll down until the list of current subscribers appears. There you can place a check mark next to the addresses you want to remove. Once all of them are selected, navigate to the bottom of the list and set the Quiet checkmark. Clicking the Delete selected email addresses button will remove the addresses from the mailing list.

Configuration and Order

Mailing lists may be ordered via ticket with the desired configurations to vseth-it-supoort@ethz.ch.