General

VSETH IT consists of a variety of services and applications. By using the SWITCH AAI login, it is possible to login to all tools via a single account. Within a tool (such as the VSETH Wiki, for example), permissions must also be assigned so that certain users can carry out certain actions but not others (for example, ISG has permission to edit this page, while you, dear reader, may only view it). Compared to a company, VSETH has a very high fluctuation of active users. For this reason, authorisations are not linked to individuals but to groups. If there are personnel changes within a group, their authorizations are also automatically adjusted when the members are changed. This system minimises the effort and ensures a better overview and up-to-dateness. If this was not clear now, an example follows and the structure of the organisational structure is explained in more detail.

Andrea Müller is a new member of the VSETH board and is responsible for communications. In user administration, she is added to the vseth-0308-vsethkomu group. This is a subgroup of the VSETH board. She is therefore automatically a member of the parent group board and also has the rights of a VSETH board member, such as access to the board folder on the storage. she also belongs to the communication group and has all the rights associated with it, such as the Newsletter tool. If she leaves VSETH, she is removed from the vseth-0308-vsethkomu group and thus loses her rights in communication and all groups above it, such as the VSETH board (vseth-0300-vs).

Example

Andrea Müller is a new member of the VSETH board and is responsible for communications. In user administration, she is added to the vseth-0308-vsethkomu group. This is a subgroup of the VSETH board. She is therefore automatically a member of the parent group board and also has the rights of a VSETH board member, such as access to the board folder on the storage. she also belongs to the communication group and has all the rights associated with it, such as the Newsletter tool. If she leaves VSETH, she is removed from the vseth-0308-vsethkomu group and thus loses her rights in communication and all groups above it, such as the VSETH board (vseth-0300-vs).

Processes

In essence, when issuing authorisations, the VSETH ISG distinguishes between two processes:

Linking authorisations to a group (for example, the board of committee X, may edit a certain area in the Wiki).
Adding a person to a group.

Since the second process is much more common, it makes sense to separate the two processes. A change to a group membership is much less time-consuming than assigning a permission to a group.

Design of the Organisational Structure

The exact organisational structure may be viewed at groups.vseth.ethz.ch at any time.

How it is structured is briefly explained here.

Group hierarchy: Users of a subgroup automatically belong to the parent group as well. This also means that users added in a subgroup receive all permissions from the parent group.

VSETH consists of the association and the student organisations (StudOrgs). The StudOrgs include the Associated Organizations (AsOrgs), the Recognized Organizations (AnOrgs) and the Partner Organizations, which are currently are the VSUZH and AGEPoly.

The association is further divided into executive, legislative, judicial and student associations. These are further divided into subgroups. In the judiciary there is the Business Audit Commission (GPK). The Members' Council (MR) and the Student Association Council (FR) belong to the Legislative. The 17 student associations are brought together under a separate consolidation level. The executive body includes 7 consolidation levels, sometimes e.g. the VSETH Executive Board or all 19 committees. A single committee is an example of an organisational unit.

	Description	Examples
Consolidation level (red square)	A consolidation level is a logical summary of a group of organizational units. Each consolidation level and organizational unit is assigned a unique 4-digit routing number in VSETH.	Student associations, committees
Organisational unit (cyan circle)	An organizational unit is a structure within the association that performs its tasks and duties in accordance with the VSETH regulations. In particular, all VSETH bodies are modeled as organizational units.	IT commission, VIS, Challenge, StuZ,
Internal organizational element (red-brown) oval	An internal organizational element is a structure object within an organizational unit. A distinction is made between mandatory and optional IOEs. Mandatory IOEs are IOEs that are specified by VSETH for an organization, e.g. MR or FR delegates. Facultative IOUs are left to the discretion of the organizations, e.g. board responsibilities (apart from the presidency and bursar) within a commission.	board of the student association VIS, members of the GeCo

Group naming

The hierarchical position of a group may be deduced from its name.

It consists of three parts, each separated by "-".
Group names are made up of only lower case letters, numbers and "-".
The dash "-" is only used for separating hierarchical markers.

For example, the organisational unit VIS with guidance number 1116 is assigned the group name vseth-1116-vis. All student associations are under vseth-110-fv. This makes it clear that in the hierarchy, VIS may be found among the student associations in 16th place.

In the case of an internal organisational element one addition is added per level. For example, the VIS board is "vseth-1116-vis-vs" and the president is "vseth-1116-vis-vs-p".